General Director Office Specialist

  • Hanoi
  • 2024.06.03

Position Summary

We are looking for a young, dynamic, smart and proactive member to join our General Director Office. The ideal candidate will support General Director and Secretary with leveraging various functions of General Director Office such as: Communication Assistance, External Affairs, Business Promotion Support, Organizational Issue Resolution & Administration. This role requires a detail-oriented, organized, and adaptable professional who can thrive in a fast-paced environment.


1. Communication Assistance:

• Translate and interpret documents and meetings from Japanese to Vietnamese, English and vice versa as required.

• Take and distribute meeting notes in meetings as required.

• Act as Contact Point for information from GDO to related teams, departments & the entire company.

2. Billing Procedures:

• Handle carefully & correctly all tasks related billing procedures with Group companies.

3. Administration:

• Coordinate with related parties to maintain the operation of internal systems in charge of General Director Office (Resource Management System, Sales Wiki, etc).

• Make plan and implement events in charge of General Director Office.

4. Organizational Issue Resolution & Business Promotion Support:

• Gather information, identify issues, propose innovative ideas & support during developing and implementing solutions to organizational issues/challenges.

• Contribute ideas to promote the completion of business plans and strategies set by the company.

5. Additional Tasks as Required:

• Undertake other specified tasks and projects as assigned by the General Director and the Secretary.


Must to have

• Bachelor Degree in Economics, Business Administration, Language Studies.

• Minimum 2-year experience as a Secretary/Assistant of General Director in Japanese Companies.

• Japanese Proficiency N1 or BJT 2.

• Required Skills:

o Good organization, planning and time management skills.

o Data & Information analysis and management skills including data & information security & processing.

o Problem-solving skills: Analytical thinking, logical thinking & creativity in problem solving.

o Skills in using Microsoft Office.

o Smart, creative with forward-thinking mindset, willingness to learn the new things.

o Sociable, open personality, good connection & communication with people, teamwork ability to collaborate effectively with various individuals & teams, capable of energizing company activities.

o Strong sense of responsibility and commitment to ownership.

o Able to withstand high work pressure and ready to support work after office hours when necessary.

Nice to have

• Having experience in Japanese IT Companies.

• English Proficiency TOEIC 700 points and above.

• Having experience in Simultaneous Interpretation.

• Those who wish to learn about company business & management.

Why us

• Package: Competitive package, including 13th month salary and salary review (02) times per year.

• Benefits:

o Hybrid working that gives members more chances to have work-life balance.

o Communication Fund

o Transportation Allowances

o Fully-paid social insurance and premium health insurance for employees and their family

o Annual Health Check

o Corporate Stock Options based on Group Policy

• Top-notch equipment, tools and facilities for efficient working with various Open Spaces.

• Professional development via various training activities (with Udemy account, Language Courses, etc). For Comtor position, our company has been standardizing simultaneous interpretation in all projects, providing opportunities for members to develop academic skills.

• Joining in interesting activities such as company trip, sport events, and various events throughout the year.

• Opportunity to collaborate with a global team (Japan, Korea, Thailand, Indonesia and Taiwan).

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